Everglades Geological Society

Bylaws

EVERGLADES GEOLOGICAL SOCIETY BYLAWS

 

ARTICLE I

Meetings

Section 1. The meetings of the Society shall be held at least once a month from September

through June at an appropriate time and place selected by the Executive Board. On a vote of

two-thirds of the Executive Board the general meeting may be continued through July and

August.

 

ARTICLE II

Members

Section 1. Applicants for membership shall submit an application, endorsed by one active

member, to the Membership Chairman for review and recommendations. The Membership

Chairman shall forward the application to the Secretary, who shall place the application before

the Executive Board. After action by the Executive Board, the applicant shall be advised of the

Board's action. The names of new members shall be introduced to the Society by publication in

the first available Bulletin following their election.

 

Section 2. Applicants who are currently Active members of the American Association of

Petroleum Geologists (AAPG), the American Institute of Professional Geologists (AIPG), or the

Geological Society of America (GSA) will not require endorsement by an EGS member.

 

ARTICLE III

Officers

Section 1. Nomination of officers shall be made by a committee consisting of the last three

available past Presidents which constitute the Nominating Committee. The latest available past

President shall be the Chairman of the committee. The committee shall nominate two or more

candidates for each elective office and shall submit the names of the nominees for each office to

the President no later than March 1.

 

Additional nominations may be made from the floor following the report of the Nominating

Committee on or before the regular March meeting of the general membership. The complete

slate of candidates shall be published in the April issue of the Bulletin. Voting shall be by secret

ballot. Ballots shall be distributed by mail to all members eligible to vote no later than April 20,

with a deadline for their return to a designated mailing address no later than May 10. Voting

shall be by preferential ballot, and the candidate receiving the highest number of votes shall be

declared elected. The newly elected officers and executive directors will be presented at the June

meeting.

 

ARTICLE IV

Dues

Section 1. The annual dues shall be determined by the Executive Board. A two-thirds majority

vote of the Board is required to change the dues. The following schedule shall apply to notices

and payment of annual dues:

                 June 1: First dues notice shall be mailed.

                

                 July 1: Second dues notice shall be mailed along with a notice that unpaid members will be dropped from membership                  roll on September 15.

                

                 September 15: Unpaid members will be dropped from membership roll. Reinstatement shall be by payment of dues plus                  a reinstatement fee determined by the Executive Board. The application for reinstatement shall be made to the                  Membership Chairman and will not require active member endorsement unless deemed necessary.

                

                 March 1: Dues charged and collected from new members whose applications are approved after this date

                 shall be applied to the remainder of the administrative year and also to the following year.

 

Section 2. An associate member who is a full-time college student may pay one-half of the

regular annual dues.

 

Section 3. An emeritus member shall pay one-half of the regular annual dues.

 

Section 4. Upon a majority vote of the Executive Board, annual dues may be increased by an

amount not exceeding twenty percent (20%) in any two succeeding administrative years.

 

Section 5. Upon a majority vote of the Executive Board, annual dues may be reduced, suspended

or waived for an applicant or member in the event of financial hardship.

 

ARTICLE V

Committees

Section 1. There will be the following standing committees within the Society: Academic Liaison

Committee, Advertising Committee, Arrangements Committee, Awards Committee, Computer

Applications Committee, Constitution Committee, Continuing Education Committee,

Entertainment Committee, Exhibits Committee, Field Trip Committee, Finance Committee,

Historical Committee, Membership Committee, Personnel Placement Committee, Publicity and

Public Relations Committee, Publications Committee, Remembrances Committee, and Technical

Program Committee.

 

The President shall be responsible for and may assign designated standing committees to

each member of the Executive Board. Executive Board members shall designate the chairmen of

their assigned committees and shall appoint members whenever vacancies occur. The Chairmen

appointments, except for the Finance Committee, are for two-year terms. In the case of the

Finance Committee, the term is for three years. The chairman of a standing committee may, in

turn, with the approval of the designated Executive Board member, appoint additional committee

members to serve one-year terms. If a member of a standing committee should be elected to the

Executive Board, that member shall resign from that committee.

In addition to the aforesaid standing committees, there is the Nominating Committee as

previously set forth in Article III, Section 1, of the Bylaws. The President shall appoint a Ballot

Committee each year consisting of a chairman and at least two members. The President shall

also appoint any special committees as the Executive Board may authorize. Committees other

than the standing committees shall be appointed for a term of one year, and the President shall

designate the chairmen of such committees.

Any committee chairman, vice-chairman, or member may be removed or replaced by a

new appointee upon unanimous action of the Executive Board. The annual terms of service for

members of a committee terminate June 30 of each year.

 

Section 2. Committees described under Article V may be created, disbanded, or amended by a

majority vote of the Executive Board. The results of such Executive Board action shall be

published in the next edition of the EGS Constitution and Bylaws.

 

Section 3. The purpose of the Academic Liaison Committee will be to work in liaison with

teachers, schools, and other groups to promote interest in, and appreciation of, the geosciences.

 

Section 4. The Advertising Committee shall secure advertising for the Bulletin, Membership

Directory, and other publications as necessary.

 

Section 5. The Arrangements Committee shall contract facilities for dinner and luncheon

meetings, secure necessary audio-visual equipment for speakers, and coordinate advance

reservations and actual meeting attendance with catering managers.

 

Section 6. The purposes of the Awards Committee are to choose recipients of all awards

established by the Executive Board and to recommend to the Executive Board candidates for

honorary life membership.

 

Section 7. The Computer Applications Committee encourages and promotes the use of

computers by members of EGS and exists to further the dissemination and distribution of

information relating to geoscientific computer technology to the membership of the Society. This

committee also provides support for the membership database and the Membership Directory.

 

Section 8. The Constitution Committee shall oversee any amendments, additions, and changes to

the Constitution and Bylaws of the Society.

 

Section 9. The Continuing Education Committee evaluates the education needs of the

membership and organizes programs to meet those needs. Emphasis will be placed on

presenting low cost, high quality seminars on timely topics for the membership in the interest of

furthering geoscientific proficiency. This committee manages the organization and presentation

of the courses, including course announcements in the Bulletin.

 

Section 10. The Entertainment Committee shall arrange appropriate social events for the

membership of the Society as approved by the Executive Board.

 

Section 11. The Field Trip Committee provides affordable, applicable, and unique field trip

opportunities that will attract both the membership of the EGS and other geological societies

throughout the Gulf Coast.

 

Section 12. The Finance Committee will outline the annual budget of the Society. The budget is

developed from estimates of revenue and expenses of the various EGS committees and the

Executive Board. The Finance Committee will also arrange for audits of EGS financial records as

dictated by the Executive Board.

 

Section 13. The Historical Committee preserves and records the Society's activities. Each year,

EGS committee chairmen will report their activities in writing to this committee, which organizes

the reports and makes them available to interested parties.

 

Section 14. The Membership Committee is responsible for encouraging qualified geoscientists to

join the EGS, checking and verifying applications, and conveying new member applications (with

recommendations) to the Secretary prior to the monthly meeting of the Executive Board. In

addition, the Committee initiates the mailing of dues notices and works with the Editor in the

publication of the Membership Directory.

 

Section 15. The Personnel Placement Committee helps unemployed or underemployed

geoscientists find permanent, contract and consulting positions and works with employers of

geoscientists in the area to fill needed positions with qualified individuals from the EGS

membership.

 

Section 16. The Publicity and Public Relations Committee publicizes the Society to the general

public, academia and industry. This includes the issuance of press releases, coordinating for

joint society meetings, answering requests from the general public, and establishing relations

with various members of the media.

 

Section 17. The Publications Committee actively seeks materials from the membership for

publication. The committee assists with all EGS publications, including the Bulletin and the

Membership Directory.

 

Section 18. The Remembrances Committee expresses concern and sympathy of the EGS to

families of deceased members. This committee informs the Society of the death of a member,

notifies the Bulletin, and the EGS Membership Committee.

 

Section 19. The Technical Program Committee is responsible for providing technical

presentations which attract a large portion of the EGS membership. The Committee secures

speakers, coordinates poster sessions with the speakers' topic, and makes necessary

arrangements for presentation at society meetings. This committee will work closely with the

Arrangements Committee.